11/2/18 – SAFMC Recruitment Announcement: Grants & Meeting Coordinator/Office Assistant

RECRUITMENT ANNOUNCEMENT

 

Date: November 2, 2018

Title: Grant & Meeting Coordinator/Office Assistant

Location: South Atlantic Fishery Management Council

                      4055 FaberPlaceDrive,Suite201

                       North Charleston, South Carolina 29405

 

The South Atlantic Fishery Management Council, headquartered in North Charleston, S.C., is responsible for the conservation and management of fish stocks within the federal 200-mile limit of the Atlantic off the coasts of North Carolina, South Carolina, Georgia, and east Florida to Key West. The Council is responsible for Coastal Migratory Pelagics from New York to Florida and for Dolphin/Wahoo, from Maine to Florida.

The Grants and Meeting Coordinator and Office Assistantisresponsibleforall aspects of on-site support of various types of meetings, from public hearings to Council Meetings. Additionally, responsibilities include submission of grants and reports via the Federal Grants on-line system, assisting with the Council’s website, and general office support.

 

Primary Duties and Responsibilities:

 

Assists the Administrative Officer and Technical Staff with support including, but not limited to:

Selects, stages, loads, and transports recording and AV equipment to various meetings within our geographical area.

Sets up and operates the recording and AV equipment and troubleshoots as necessary.  Takes roll of meeting participants for the record and ensures that Council Committee Chairs sign the certification pages of minutes.

Provides liaison between the meeting attendees and the hotel as necessary regarding billing.

Submits grant reports to the regional office via Grants On-line.  Coordinates our four states with the submission and proper documentation for payments under their annual contracts and provides documentation to the executive director for certification.

Coordinates the maintenance of all equipment with appropriate vendors, to include the copiers, postage machines, and recording and AV equipment.  Responsible for sending the landlord trouble tickets for repairs to the office as necessary.

Updates the Council website under the instruction of the Outreach Specialist.

Assists with running meetings via webinar.

Formats and tracks verbatim Council minutes to ensure that certification is documented.

Orders, tracks, and reconciles invoices and inventories for all purchases for the office.

 

Is available to travel an average of fourteen weeks per year to meetings in support of Council and SEDAR activities.

 

Performs other general office duties, such as distributing mail, answering and directing phones calls, copying, and filing.

 

Prepares and distributes official office correspondence.

 

Performs other duties as assigned by the Administrative Officer.

 

Knowledge, Ability, and Skills Required:

This position requires an AA degree or higher. Dependability, resourcefulness, and a work ethic dedicated to providing support to the Council and staff.  The individual must have the ability to travel and operate independently.  An excellent knowledge of Microsoft Office (Word, Excel, and Outlook) is a must. The individual must have the ability to communicate with and successfully work with staff, Council members, and the public concerning support of the Council’s mission.  This requires experience in supporting various constituencies in a fast-paced environment.  The successful individual must have the ability to learn new things and successfully implement instructions.  Additional requirements include a clean DMV report and the ability to lift 40 lbs.

 

Supervisory Responsibilities

None.

Supervision Received:

Works under the supervision of the Administrative Officer.

Closing Date:

Open until filled

Send Cover Letter, Resume and 3 References to

Kelly Klasnick
Administrative Officer
South Atlantic Fishery Management Council
4055 Faber Place Drive, Suite 201
North Charleston, SC 29405
kelly.klasnick@safmc.net