2/25/20 – SAFMC Recruitment Announcement: Meeting Coordinator/Office Assistant

RECRUITMENT ANNOUNCEMENT

February 25, 2020

Meeting Coordinator/Office Assistant

South Atlantic Fishery Management Council
4055 Faber Place Drive, Suite 201
North Charleston, South Carolina 29405

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The South Atlantic Fishery Management Council, headquartered in North Charleston, S.C., is responsible for the conservation and management of fish stocks within the federal 200-mile limit of the Atlantic off the coasts of North Carolina, South Carolina, Georgia, and east Florida to Key West.  The Council is responsible for Coastal Migratory Pelagics from New York to Florida and for Dolphin/Wahoo, from Maine to Florida.

 

The Meeting Coordinator/Office Assistant is responsible for all aspects of on-site support of various types of meetings, from public hearings to Council Meetings. Additionally, responsibilities include report submission, workflow tracking and general office support. 

 

Primary Duties and Responsibilities:

Assists the Administrative Officer and Technical Staff with support including, but not limited to:

 

  • Selects, stages, loads, and transports recording and AV equipment to various meetings within our geographical area.

 

  • Sets up and operates the recording and AV equipment and troubleshoots as necessary. Takes roll of meeting participants for the record and ensures that Council Committee Chairs sign the certification pages of minutes. 

 

  • Provides liaison between the meeting attendees and the hotel as necessary regarding billing.

 

  • Submits grant reports to the regional office via Grants On-line. Coordinates our four states with the submission and proper documentation for payments under their annual contracts and provides documentation to the executive director for certification.

 

  • Coordinates the maintenance of all equipment with appropriate vendors, to include the copiers, postage machines, and recording and AV equipment. Responsible for sending the landlord trouble tickets for repairs to the office as necessary.

 

  • Coordinates running meetings via webinar.

 

  • Formats and tracks verbatim Council transcripts to ensure that certification is documented.

 

  • Orders, tracks, and reconciles invoices and inventories for all purchases for the office.

 

  • Performs other general office duties, such as distributing mail, greeting visitors, answering and directing phone calls, copying, and filing.

 

  • Prepares and distributes official office correspondence.

 

  • Performs other duties as assigned by the Administrative Officer.

 

Knowledge, Skills and Qualifications:

  • This position requires an associate’s degree and 1 year of related experience or a high school diploma and five years of related experience.

 

  • Dependability, resourcefulness, and a work ethic dedicated to providing support to the Council and staff.

 

  • The individual must have the ability to travel and operate independently.

 

  • An excellent knowledge of Microsoft Office (Word, Excel, and Outlook) is a must.

 

  • The individual must have the ability to communicate with and successfully work with staff, Council members, and the public concerning support of the Council’s mission.

 

  • Experience in supporting various constituencies in dynamic environments.

 

  • The individual must have the ability to learn new things and successfully implement instructions.

 

  • The ability to troubleshoot audio visual related problems during meetings.

 

  • Maintain a valid driver’s license.

 

  • The ability to lift 40lbs.

 

  • All offers of employment are contingent upon clear results of a thorough background check and the successful completion of a skills test. 

 

Supervisory Responsibilities

None.

 

Supervision Received:

Works under the supervision of the Administrative Officer.

 

Travel Requirements:

Is available to travel an average of 75 meeting days per year to both local and out of town meetings in support of Council and SEDAR activities with trip durations of 2 to 6 days.

 

Duties require overnight travel of varied frequency, duration, and destination.

 

Has the ability to transport meeting equipment via personal vehicle.

 

Additional travel may be required depending upon the needs of the Council.

 

Work Environment:

Work is generally performed in an office or hotel meeting space. Work requires interacting with other staff, colleagues, and partners, informally and formally, individually and through various teams and work groups.  Work schedule may occasionally exceed 40 (forty) hours per week.

 

Starting Salary (ZA I - 02): $35,078 negotiable depending on education and experience.

 

This is a permanent, non-federal position with excellent benefits.  Non-U.S. nationals are welcome to apply.

 

Closing Date:  Open Until Filled

 

Send Cover Letter, Resume and 3 References to

                                     Kelly Klasnick                                                                       

                                     Administrative Officer

                                     South Atlantic Fishery Management Council

                                     4055 Faber Place Drive, Suite 201

                                     North Charleston, SC 29405

                                     Kelly.klasnick@safmc.net